It is nearly the end of my first term at my new school and Google Classroom and other apps are fully embedded in my subject for years 7 – 13. I thought it was a good time to reflect on some of the successes and issues still to be resolved in my workflow using Google Apps for Education.
Keeping in touch
Given the large number of students I teach and the fact I’m usually split across two campuses each day it’s important that I’m easily reachable by students if they need to ask a question about class or homework. Younger year groups are, I’ve found, much happier to communicate by public or private Classroom comment whereas older students still prefer face-to-face communication. Perhaps this is linked to the KS3 work on Digital Citizenship this term.
I found that successful communication relies not only on the teacher and student checking their email regularly but also directed use of notifications within Google Docs, Slides, Sheets, etc. For example I wondered why students did not respond when I shared PDF files of their commented class tests and, of course, it is because they do not check their Google Drive regularly for updated content. After discussing this with my senior students we decided to try a “notifications” Google Doc where I could post a message linking to a new file. I realise I could post a message on Google Classroom but this would (a) not be specific to the student and (b) fill the timeline. It’s a real shame Google Docs does not allow posting of comments onto non-Google Apps files but I might have to check out this documentation to see if I can write a script to send out notifications in future.
Note that I am not using email directly, but instead relying on notifications that students receive via email. This allows me to keep track of the feedback given in the student document. If I can’t comment directly in the document I use Notability to annotate and then share the file back to the student via Google Drive.
I’m happy with the return functionality in Google Classroom as it allows me to communicate the grade and any feedback to my students however students are still having an issue with Turn In / Hand In – instead alternating between this and Sharing the document with the class teacher. I’m testing out a mechanism where the homework is contained within a Google Form and successful completion of the form (as long as you set it so it cannot be edited once complete) forces Classroom to mark the assignment as complete.
Sharing class tasks
I love using Classroom as a way of keeping student submissions together but wish I could hide a post from the timeline or mark it as reviewed. My standard is to mark all homework tasks as “Homework x: …” so that students can differentiate between what is due to be submitted from home and what is to be accessed and completed in class. I also would like to be able to override a student Turn In status if they have not completed the task or, if they hand it in using a different mechanism, change the status for them.
I’m also developing the way students access information related to their class task. Initially I used Google Classroom to store all files associated with the task but – and this might be due to slow Internet connections – the assignment task does not always display all files linked with it. Over the weekend I created some assignments in Google Slides and have embedded a link to the information sheet into the slideshow, just to see if this makes any difference.
Recently due to days out of school I have left printed copies of work for some students. These are later digitised using a photocopier that scans to PDF before emailing the documents to me. I would like to further automate this process to move the documents from my email into a specific folder in Google Drive for marking.
I work on a no paper system wherever possible and this includes providing students with feedback. It is not practical given the number of workbooks I would have to move between campuses. Marking paper submissions on location is near impossible given the tight transit times between classes.
When students fill in Google Forms they have the option to have a copy of their responses sent to them. However this doesn’t include any feedback from the class teacher. My aim is to work on a mechanism to automatically convert Google Form submissions to individual Google Docs so that I can provide feedback back to the students and use the direct notification process (+emailaddress) to highlight this to them.
I would also like to know that students have taken the time to regularly reflect on the feedback given from all tasks. At the moment I’m speaking to students in class about their work in general based upon my observations of their homework, classwork or assessment tasks but would like to be able to have more information from the student in advance of these discussions without having to create separate Google Forms for each task.
This reflection journal would be updated by the student after receiving feedback from the teacher. They would include a link to any reference document e.g. homework or class test, a summary of the feedback given, and their reflections on what can be done in order to improve. I’d also like to be able to access these files from a central list – perhaps a Google Sheet – which can detect and colour code journals which have been updated since the last time I accessed the list.
I’d welcome any comments on the above workflow or clever suggestions of scripts or plugins that would simplify any of the processes!